EDUCATIONAL QUALITY ASSURANCE OFFICER

Christ's Love Christian School

About the role

1 x Educational Quality Assurance Officer (EQAO)Reports to the Principal The Education Quality Assurance Officer role is an academic support role, and is a key appointment within the Executive Management Team. The identified Officer will take the lead in developing, implementing, monitoring, and reviewing all School policies and procedures, applying quality assurance (Quality Assurance) rubrics, to ensure that the School functions at the highest possible level of excellence, and delivers academic instruction based on a formalized set of operational protocols that are without reproach. The Education Quality Assurance Officer is also responsible for overseeing the development, documentation, and storage of accurate and appropriate records associated with the School’s daily, monthly, and annual operational procedures. Amongst other duties, the Educational Quality Assurance Officer will also provide administrative support to the various departments at the School, and establish/update all school-related policies, procedures, and outcome documentation protocols related to all operational aspects of Christ’s Love Christian School (CLCS), including – but not limited to: Media (i.e., the School’s public-facing presence); web administration (including site development, updates, and maintenance); production of all promotional materials (flyers, brochures); branding (including logo development); report generation (both annual and end-of-term); policy development, documentation and implementation (to ensure high academic standards of excellence are continuously provided to the learners); continued development and enforcement of the procedural Code of Conduct (to ensure that students, teacher, staff and administrators operate in harmony, and in accordance with Christ’s Love Christian School behavioral expectations and standards); development of educational materials (French and Maths). This position requires the ability to work autonomously. The identified individual must have the confidence to provide sound direction and guidance to colleagues, both junior and senior, regarding all academic support requirements and procedural policies identified in the above-mentioned job functions. The above-outlined duties both constitute and represent aspects of the quality assurance (QA), duties which will be performed in carrying out the requirements of this vacancy.Key Responsibilities: • Support the Principal in ensuring the development of Quality Assurance policies and procedures, and monitor implementation and effectiveness of the same. • Oversee Examination Team, including establishing set standards and maintaining the requisite quality of examination protocols and materials, as required by the Accreditation Board. • Develop a Quality Assurance Handbook for evaluation and review processes. The Quality Assurance Handbook will document code of conduct, and outline procedural protocols, including the process for handling learner complaints, academic impropriety etc. • Ensure correct processes are implemented, with regards to the established code of conduct, and in line with Christ’s Love Christian School Quality Assurance protocols. • Review meeting minutes and decisions made by the Christ’s Love Christian School Board, and assess/evaluate minutes based on extant Christ’s Love Christian School policies. • Act as desk reviewer for all programme validations and reviews. • Support the institutional review process and the completion of institutional self-evaluation to ensure Christ’s Love Christian School continues to meet and surpass accreditation standards. • Maintain accurate record of all approved programmes; class schedules; and any program-sensitive due dates/review periods. • Manage in-house and external communications, to ensure the accuracy of information received and disseminated. • Establish Student Management System, including tracking student progression through each academic level. • Liaise with the Academic Systems Team to oversee management of the curriculum established in the Student Management System. • Ensure that all programmes are accurately reflected in the Student Management System, per Ministry of Education standards. • Undertake an annual audit and reconciliation of active programmes for the purpose of programmatic improvements, and to maintain accreditation standards. • Establish, monitor, and maintain a central library of documentation pertaining to all Christ’s Love Christian School academic affairs and activities, to ensure the consistent application of a robust version control process. • Act as a point of contact and communication conduit between Christ’s Love Christian School board and external validating bodies. • Manage all aspects of communications with the External Examiner Register, including supporting the external examiner review process. • Assist with student enrollment and graduation, promotion, transfer and non-promotion procedures and policies. • Assist with other duties deemed commensurate with the role. • Ensure that the prepared monthly invoices for the school, and the updated monthly sheet, as well as bank payments sheets are verified before they are submitted to the Accountant for approval and payment. • Ensure that the collated monthly income and expenditure are itemized in a spreadsheet, and verified, before submission to the Principal at the end of the year, or as required. • Show understanding of process protocols, as outlined in the Code of Conduct, especially concerning actions that could potentially incur a cost to the School. • Ensure that his/her subordinates understand that, in the event of any deviations from instructions given by the Principal, if a financial cost is incurred by the school, such a cost will be at the expense of the individual in question. • Carry out any other duties as may be assigned. **Special Requirements:** • Policy or procedural protocol development and/or review. • Liaising with stakeholders and members of the community at large. • Online teaching. • Website design and management (including the management of social media platforms). • Overseeing all aspects of branding and marketing campaigns – including designing marketing materials and promotional items; production of final marketing/promotional deliverables – e.g. print development (brochures, t-shirts, standing banners, etc.). • In-house and external communications campaigns; drafting internal institutional policies, providing on-the-job training to co-workers. • Planning, budgeting, and coordination of events; program sponsor recruitment. • Recruitment and onboarding - including, but not limited to: Identifying new Team Members; developing role requirement documentation; documenting job function procedures, etc. **Company Contact:** Address: Erf 283 Gemini Street Dorado Park, Windhoek, KH, Namibia Phone: +264 81 7531121 Website: http://https://www.facebook.com/p/Christs-Love-Christian-School-61550015197187/?_rdr

Requirements

• 1 x  Educational Quality Assurance Officer (EQAO) Reports to the Principal   The Education Quality...

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