Grants & Foundation Support Administrator/Officer

Foundation

About the role

**Pupkewitz Foundation | Windhoek, Namibia** The Pupkewitz Foundation is seeking a highly organised, digitally capable and service-oriented Grants & Foundation Support Administrator/Officer to support the effective administration of the Foundation's grant-making activities and wider operations. This is a diverse, hands-on role suited to someone who combines strong administration and attention to detail with excellent computer skills, creativity, flexibility and an interest in social impact. **Key Responsibilities** The successful candidate will: • Coordinate the intake, recording, screening and classification of grant, sponsorship and donation requests. • Maintain accurate grant records, databases, filing systems and supporting documentation. • Prepare application summaries, assessment documentation and administrative reports. • Communicate professionally with applicants and stakeholders. • Support the Ethel Pupkewitz Feeding Scheme, including scheduling, procurement administration, volunteer coordination, record keeping and reporting. • Provide administrative support to the Foundation team. • Maintain and coordinate Foundation branding materials and support branding requirements for events. • Assist with the Foundation's events calendar, event logistics and casual staffing coordination. • Draft social media content and assist with basic layout and design of posters, invitations, certificates, social media graphics and other materials. • Support general office administration, meetings, filing and document management. **Minimum Requirements** • Grade 12. • National Diploma or Degree at NQF Level 6–7 in Office Administration, Computer Science, Development Studies, Social Sciences or a related field. • Minimum 2 years' relevant work experience, particularly in office administration, filing and records management. • Experience in processing applications, grants or similar requests. • Strong working knowledge of Microsoft Office, particularly Excel, Word and Outlook. • Previous exposure to an NGO, CSI, foundation or development-sector environment will be advantageous. • Experience with online systems, social media, events, branding or design tools such as Canva or Adobe Creative Suite will be advantageous. **We Are Looking for Someone Who Is** • Highly computer literate and comfortable learning new digital systems. • Social media savvy, with an understanding of content preparation and responsible online engagement. • Competent with basic layout and design and able to produce professional, on-brand materials. • Exceptionally organised, accurate and attentive to detail. • An effective written and verbal communicator. • Able to manage multiple priorities and deadlines independently. • Professional, discreet and committed to confidentiality and fair treatment of applicants. • Flexible and adaptable, including supporting Foundation events and occasional after-hours or weekend activities. • Service-oriented and comfortable engaging with applicants and communities from different backgrounds. Location: Windhoek, Namibia

Requirements

• Grade 12.
• National Diploma or Degree at NQF Level 6–7 in Office Administration, Computer Science, Development Studies, Social Sciences or a related field.
• Minimum 2 years' relevant work experience, particularly in office administration, filing and records management.
• Experience in processing applications, grants or similar requests.
• Strong working knowledge of Microsoft Office, particularly Excel, Word and Outlook.
• Previous exposure to an NGO, CSI, foundation or development-sector environment will be advantageous.
• Experience with online systems, social media, events, branding or design tools such as Canva or Adobe Creative Suite will be advantageous.

Source: Otjizu Jobs admin import