Human Resource Officer

Africa Global Logistics

About the role

Job Purpose:The HR Officer is responsible for managing and coordinating the day-to-day human resource activities within the operational divisions of the business. The incumbent serves as the primary point of contact for employees and line management on HR-related matters and is responsible for supporting recruitment, onboarding, employee relations, performance management, training and development, policy implementation, and HR administration. Key Responsibilities: 1. Recruitment & Staffing • Coordinate the full recruitment and selection process across various business entities and departments, from vacancy approval to appointment. • Draft and advertise vacancies, screen applications, coordinate interviews, and conduct pre-employment checks. • Prepare employment contracts, offer letters, and all associated recruitment documentation. • Support workforce planning initiatives by maintaining recruitment trackers and providing regular recruitment updates. • Coordinate onboarding, internal transfers, promotions, and employee exits while ensuring all required documentation is completed and filed accurately. • Coordinate employee induction and onboarding programmes to ensure a smooth integration into the business. • Ensure all onboarding requirements, documentation, and compliance checks are completed within the required timelines. • Maintain training records, competency matrices, and employee development documentation. • Coordinate statutory, mandatory, and operational training interventions across the business. • Support learnerships, internships, and development initiatives by liaising with employees, supervisors, and training providers. • Act as the first point of contact for employee relations queries and provide guidance on company policies, procedures, and employment-related matters. • Prepare disciplinary and grievance documentation, including notices, hearing packs, investigation records, and outcome letters. • Schedule and coordinate disciplinary hearings, investigations, and employee relations meetings while ensuring accurate record keeping. • Support employee engagement initiatives and assist in promoting positive working relationships across all business units. • Ensure employee relations matters are managed consistently and in accordance with company policies and Namibian labour legislation. • Maintain accurate employee records, personnel files, and HR Information System data across all assigned entities. • Monitor attendance, leave, overtime, and absenteeism records and provide support to line management where required. • Prepare monthly HR reports, statistics, and workforce information for management reporting purposes. • Support HR audits and compliance reviews by ensuring employee documentation is complete and up to date. • Assist with Affirmative Action reporting, employment equity initiatives, and other statutory reporting requirements. • Monitor employee licences, permits, certifications, and compliance-related documentation. • Coordinate probation reviews, employee confirmations, and performance appraisal processes across the business. • Track performance improvement plans and ensure required documentation and follow-up actions are completed. • Maintain performance management records and provide performance-related administrative support to line management. • Assist with the implementation and communication of HR policies, procedures, and best practices across all entities. • Promote the consistent application of policies and HR processes throughout the business. • Support employee engagement, wellness, retention, and culture-building initiatives. • Participate in HR projects and continuous improvement initiatives aimed at enhancing HR service delivery and operational effectiveness. **Company Contact:** Address: P.O. Box 8, Walvis Bay Plot 85, Rikumbi Kandanga Street Walvis Bay, Namibia, ER, Namibia Phone: 064 271800 Website: http://https://www.aglgroup.com/

Requirements

• [Minimum Requirements]
• Degree in Human Resources Management, Industrial Psychology, Business Administration, Labour Relations, or a related field.
• Minimum 3–5 years' HR experience, with significant exposure to Employee and Labour Relations.
• Proven experience managing disciplinary processes, grievances, investigations, and conflict resolution matters.
• Sound understanding of Namibian Labour Legislation, disciplinary procedures, and HR best practices.
• Experience within a transport, logistics, port, mining, or operational environment will be advantageous.
• Experience advising managers on employee relations and performance management matters.
• Proficiency in Microsoft Office Suite and HR Information Systems.
• Valid driver's license

Source: Otjizu Jobs admin import