Administrator: Procurement and Logistics

Deep Catch Trading

About the role

Positions: 1 | Posted: 29-10-2026 PURPOSE:To support the efficient execution of procurement permits and logistics operations by coordinating the, permits and managing the import permit documentation, liaising with vets and ensuring timely application with accurate documents. The role is responsible for maintaining accurate records, monitoring permits, arranging transport and contributing to smooth operation of the supply chain. DUTIES INCLUDE BUT NOT LIMITED TO: • Costing products and calculating transport • Apply for and manage import permits required for frozen goods, ensuring all applications are submitted on time with complete and accurate documentation. • Liaise with veterinary services, customs, and trade authorities to secure approvals and resolve compliance queries. • Maintain a structured record‐keeping system for all permits, certificates, and supporting documents to ensure traceability. • Monitor permit validity and renewal schedules, proactively addressing upcoming expirations to avoid delays in clearance. • Arranging loads with transporters • Processing final Goods Receipt Note • Instructing Load Capacity on trucks for imports • Maintain accurate records and assist in inventory control and stock takes • Update Container Tracking Sheet on BC with all data received. • Maintain trust relationship with transporters to promote fair dealing • Assisting in receiving of goods • GRV, Stock transfer, depreciation & Transport • Support continuous improvement initiatives by identifying opportunities to improve and create workable processes. Special Requirements: • Grade 12 • 2 to 3 years related experience. • Drivers License • Computer literate, Email, Excel, Word. Company Contact: Address: Windhoek, Prosperita, 33 nickle street Windhoek, KH, Namibia Phone: 061 415 050 Website: http://

Requirements

• Must be able to communicate fluently in English and Afrikaans.
• Excellent attention to detail and accuracy.
• Strong organizational and time management skills.
• Ability to coordinate across multiple stakeholders (suppliers, vets, customs, logistics providers and clearing agents).
• Must be able to follow instructions.
• Must be logical and problem solver.
• Emotional Intelligence and proactive thinking.
• A meticulous and thorough nature with a keen attention to detail.
• Able to work in fast-paced environment.
• An ability to work to tight deadlines and able to work under pressure.
• Maturity to handle a range of situations.  With a willingness and the ability to accept and handle all the responsibilities of this position.
• Ability to work independently and as part of a team.
• Adhering to principles and values.
• High level of integrity, confidentiality and professionalism.

Source: Otjizu Jobs admin import