Logistic Assistant

OBT Shipping Namibia

About the role

Positions: 1 | Employment: Permanent | Posted: 03-11-2026 Key Responsibilities • Review quotation requests (cargo details, incoterms, volumes, constraints) • Ensure all necessary information is obtained to prepare detailed and accurate quotations • Maintain consistency, accuracy, and competitiveness of offers • Adapt pricing based on market conditions and client expectations • Record and track all quotations in internal tools • Monitor the quotation conversion rate and analyze lost opportunities (pricing, timing, competition) • Liaise with relevant stakeholders, Shipping lines and airlines, transport providers, and customs • Perform regular supplier benchmarking and contribute to maintaining and updating pricing databases • Provide clear and professional responses to client inquiries • Advise clients on suitable logistics solutions • Maintain responsive and high-quality communication • Preparing Shipping Documents: Bills of lading, invoices, Packing lists, and delivery notes. • Maintaining Shipment Records: Keeping accurate records of shipments, updating tracking information, and ensuring all documentation is properly filed. • Engage in business development initiatives and identify opportunities to grow with existing and new customers • Prepare competitive quotations and pricing solutions for customers, monitor and analyse freight costs, surcharges, and operational expenses to protect profitability and support informed pricing decisions • Monitor and execute shipment operations across air, sea, and road, ensuring on-time delivery, operational viability and visibility, and consistent service quality • Coordinate closely with customs brokers, port authorities, free zones, and regulatory bodies to safeguard shipment continuity and compliance with all relevant regulations and policies • Coordinate international shipments with overseas partners and OBT offices, ensuring alignment on service standards, routing, documentation, and customer commitments • Identify and implement improvements to logistics processes and documentation. • Select, negotiate with, manage, and regularly evaluate logistics suppliers (trucking companies, shipping lines, airlines, agents) to ensure capacity reliability, cost control, and service performance • Ensure timely invoicing and assist in preparation of the monthly logistic report • Perform ad hoc duties assigned by Manager Special Requirements: • Strong customer-focused mindset • Commercial awareness • Excellent organizational, planning, and time management skills • Analytical thinking with attention to detail and problem-solving capability • Ability to effectively manage multiple stakeholders coordinate across multiple teams • Initiative and continuous improvement mindset • Collaborative workstyle, taking ownership and accountability for results • Strong attention to detail. • Professional judgment and discretion. • Ability to manage multiple priorities under pressure. • Proactive and solution oriented. • Adaptable and flexible. Company Contact: Address: 2nd Third Street East Walvisbay, ER, Namibia Phone: +264837010829 Website: http://https://obt.dk

Requirements

• [Minimum Requirements]
• Bachelor’s degree in business, Logistics, Supply Chain, Marketing, International Trade or a related field.
• 2 to 5 years’ experience in freight forwarding, international logistics, supply chain, or commercial operations
• Strong attention to detail with an analytical mindset
• Ability to work under pressure and manage priorities
• Good understanding of incoterms and customs procedures
• Excellent communication and organizational skills.
• Experience in multinational or fast-paced corporate environments preferred.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
• Proficiency in English (written and spoken)
• Excellent negotiation skills

Source: Otjizu Jobs admin import