Powerbat Namibia (Pty) Ltd - RECEPTIONIST / ADMIN CLERK

Tara Nawa Computer Software Solutions CC

About the role

• Welcome, direct and assist visitors in a friendly and professional manner. • Operate the switchboard efficiently by answering incoming telephone calls, directing calls and accurately taking and relaying messages. • Attend to internal and external client enquiries promptly and professionally. • Ensure that front office administration, filing, stationery and courier processes are kept current and up to date. • Ensure that the switchboard and relevant office equipment remain in good working order. • Receive stationery, documents, parcels and courier deliveries and maintain accurate receipt records. • Arrange courier collections and deliveries on behalf of Powerbat. • Process purchase requisitions. • Issue requisitions for monthly vendors. • File invoices, credit notes and related documentation accurately. • Arrange for stock to be collected when required. • Report telephone, electrical and network/cable faults. • Assist the Warehouse Supervisor with marketing items, functions and other administrative activities. • Provide relief support to the Warehouse Supervisor when delegated and appropriately briefed. • Maintain an organised filing and document-control system. • Work within applicable company controls, policies and procedures. • Identify and report risks or areas of concern to management. • Promote compliance with applicable procedures and requirements. • Assist in preventing unnecessary, wasteful or irregular expenditure. • Assist employees and customers while maintaining effective working relationships. • Identify and resolve problems within the scope of the position. • Coordinate and assist customers arriving at reception for collections. • Prepare quotations promptly for collection customers. • Support accurate processing of customer documentation and payments where applicable. • Assist in controlling costs by minimising damage, loss and waste. • Report incidents and areas of concern to the relevant manager. **Special Requirements:** • A detailed CV. • Certified copies of relevant qualifications and supporting documents. • A police clearance certificate not older than three (3) months. **Company Contact:** Address: Emerald Street Swakopmund, ER, Namibia Phone: 064402403 Website: http://www.jobportunities.net

Requirements

• [Minimum Requirements]
• Grade 12 certificate or equivalent (NQF Level 4).
• Up to 1 year of experience as a Receptionist, Administrator or in a similar role.
• Basic computer literacy.
• Good administrative and organisational ability.
• Professional verbal and written communication skills.
• Proficiency in both Afrikaans and English (written and spoken).
• Own reliable transport.
• Police clearance certificate not older than three (3) months.
• Knowledge or previous experience operating a switchboard.
• Previous reception or administrative experience within a distribution, warehouse, automotive or similar operational environment.
• Good time management skills.
• Strong planning and organisational ability.
• Ability to work effectively as part of a team.
• A strong customer-service orientation.
• Flexibility and adaptability.
• Excellent attention to detail.
• A friendly and approachable manner.
• Professional conduct and presentation.
• Good verbal communication skills.
• Ability to work accurately and efficiently in a busy environment.

Source: Otjizu Jobs admin import