Mandarin Investments (Pty) Limited - ACCOUNTS PAYABLE CLERK / ACCOUNTS CONTROLLER

Tara Nawa Computer Software Solutions CC

About the role

Positions: 1 | NEIS Category: Specialised/Skilled/Senior Supervisory | Employment: Full time / Permanent | Posted: 29-10-2026 Mandarin Investments (Pty) Limited is developing the Kokoseb Gold Project in Namibia’s Erongo Region to become Namibia’s next major gold mine, with first gold targeted for the fourth quarter of 2028.We are building our finance team and are recruiting for the following position, based in Windhoek.Role PurposeMandarin Investments (Pty) Limited is seeking a detail-oriented and experienced Accounts Payable Clerk / Accounts Controller to join its finance team supporting the Kokoseb Gold Project.The successful candidate will be responsible for processing supplier and contractor invoices, maintaining accurate financial records, coordinating payment processes and ensuring compliance with established financial controls and procedures.This position requires an individual who can manage high transaction volumes, work effectively with contractors and suppliers, and maintain accuracy in a fast-paced and evolving project environment.Key Responsibilities1. Accounts Payable Processing • Process supplier and contractor invoices accurately and timeously using the company's Enterprise Resource Planning (ERP) system. • Perform three-way matching of invoices against purchase orders, goods receipts and relevant approvals before payment. • Verify invoice accuracy, completeness and compliance with established financial controls. • Identify and resolve unmatched, incorrect or disputed invoices in collaboration with procurement, site teams and suppliers. • Process contractor progress claims following certification by the Engineering, Procurement and Construction Management (EPCM) contractor. • Monitor and maintain accurate records of contractor retention amounts. • Ensure contractor claims are processed in accordance with contractual terms and approved payment procedures. • Prepare weekly supplier and contractor payment runs for review and approval. • Maintain accurate and up-to-date vendor master records. • Assist with new supplier registrations and vendor account setup. • Verify and control changes to supplier banking details in accordance with established procedures. • Respond promptly and professionally to supplier payment enquiries. • Perform monthly supplier statement reconciliations and investigate discrepancies. • Resolve outstanding balances and reconciliation differences. • Assist with month-end accruals and financial cut-off procedures. • Ensure accurate allocation and recording of accounts payable transactions. • Maintain organised supporting documentation for financial reporting and audit purposes. • Verify the correct application of Namibian Value Added Tax (VAT) on supplier invoices. • Ensure compliance with internal financial policies, approval processes and payment controls. • Maintain accurate and complete transaction records. • Support continuous improvements in accounts payable procedures and financial controls. Special Requirements: • A detailed and updated CV. • Copies of relevant qualifications and supporting documents. Company Contact: Address: Emerald Street Swakopmund, ER, Namibia Phone: 064402403 Website: http://www.jobportunities.net

Requirements

• [Minimum RequirementsQualifications and Experience]
• Grade 12 (NSSCO/NSSCAS) or equivalent.
• A certificate or diploma in Accounting, Finance, Bookkeeping or a related field will be an advantage.
• Minimum of 3 years' relevant experience in accounts payable or a similar financial administration role, preferably within the construction, mining, resources or project development sectors.
• Demonstrated experience processing contractor progress claims and managing high volumes of supplier invoices within strict deadlines.
• Practical experience using an ERP system for invoice processing and three-way matching of purchase orders, goods receipts and invoices.
• Working knowledge of Namibian VAT requirements.
• Experience in supplier statement reconciliations, vendor master maintenance and payment processing.
• Good understanding of accounts payable processes, financial controls and reconciliation procedures.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Ability to work accurately with financial data and supporting documentation.
• Strong organisational, administrative and recordkeeping skills.
• Ability to identify discrepancies and resolve invoice and payment-related issues.
• Resilient, determined and able to perform effectively under pressure in a rapidly growing and changing business environment.
• High level of accuracy, attention to detail and commitment to financial controls.
• Disciplined approach to payment approvals, supplier banking detail verification and financial procedures.
• Proactive problem-solving attitude with a willingness to take ownership and resolve issues independently.
• Strong interpersonal and communication skills, with the ability to engage effectively with site teams, contractors and suppliers.
• Ability to prioritise responsibilities, manage competing deadlines and work effectively as part of a team.
• High standards of integrity, accountability and confidentiality.

Source: Otjizu Jobs admin import