Document Clerk: Atlantic Commercial Cold Store
Deep Catch Trading
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Purpose:To perform administrative and clerical duties, ensuring the accurate and timely processing of data on operational management systems, as well as record keeping and document control in accordance with approved procedures and agreed work objectives. The role will also provide operational support when required, including assisting the Operations Assistants to maintain continuity of operations and support a fair weekend-duty rotation.The primary responsibility of this position remains document control and administration. However, the position is also intended to provide operational relief and support when required, including participation in a weekend and overtime rotation with the Operations Assistants. This arrangement is intended to maintain adequate operational coverage and enable Operations Assistants to take scheduled weekends off.Duties: • General office administration function • Managing, organizing, and maintaining physical and digital records (e.g. job cards, HACCP documentation, etc.) • Ensuring files are accurate, up to date, and easily accessible • Scanning, filing, and data entry, including reconciliations • Any ad hoc related tasks for the group of companies • Day to day running of office admin • Handling claims processes and documentation • Identify and communicate opportunities for improvement • Other office duties may arise from time to time • General filing duties • Be available and willing to work weekends, overtime, public holidays or outside normal working hours when operational requirements necessitate it. • Work on a rotational basis with the Operations Assistants to help ensure adequate cover and allow Operations Assistants to take scheduled weekends off. • Provide relief and practical support during busy periods, staff shortages or other operational requirements, while maintaining required administrative and document-control responsibilities. **Special Requirements:** • Grade 12 Certificate (minimum) • Computer literate, Email, Excel, Word **Company Contact:** Address: Windhoek, Prosperita, 33 nickle street Windhoek, KH, Namibia Phone: 061 415 050 Website: http://
Requirements
- Energetic and dynamic
- Ability to handle multiple tasks and meet tight deadlines
- Able to work under pressure
- Available and willing to work overtime, weekends and public holidays when required
- Highly developed organisational skills
- A meticulous and thorough nature
- Attention to detail
- Maturity to handle a range of situations
- Loyalty and a high level of confidentiality
- Team player, willing to assist colleagues and support the operations team when required
- A self-motivated individual with the ability to work independently as well as in a team
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