Creditors Clerk

Manica Group Namibia (Pty) Ltd

About the role

Positions: 2 | NEIS Category: Skilled | Employment: Full time / Permanent | Posted: 12-11-2026 Primary PurposeProcess and reconcile accounts payable accurately and on time, ensuring compliant payments, complete records and responsive supplier support across the Group.Key Responsibilities include but are not limited to: • Capture and post supplier invoices and credit notes in Acumatica within the agreed turnaround times. • Match each invoice to its approved purchase order (2-way match) and check that all supporting documents are attached. • Reconcile supplier statements and balances weekly; resolve variances and escalate unresolved items on time. • Prepare payment packs, process payment runs in line with approvals and issue remittances to suppliers. • Apply finance policies, internal controls and delegated authority limits to all accounts payable processing. • Maintain complete audit trails (attachments, payment packs, reconciliations) and keep files to the filing standard. • Check for duplicate or irregular transactions and report any risk or suspected fraud immediately. • Provide supporting documents and reconciliations for audits and management requests. • Demonstrate responsibility and commitment by adhering to the ISO standards to which MGN is certified in all assigned duties. • Update supplier master data (banking and tax/VAT details) accurately and keep it confidential. • Extract accounts payable reports and update tracking schedules. • Use Excel (pivot tables, VLOOKUP) to reconcile, analyse and follow up outstanding items. • Recommend simple process or system improvements that reduce errors and improve turnaround times. • Liaise with suppliers and internal stakeholders to resolve queries and obtain missing documentation. • Communicate payment status and requirements clearly, professionally and on time. • Support the finance team during month-end and peak periods with ad hoc tasks as assigned. • Prioritise workload to meet processing and payment deadlines, including under pressure. • Process intercompany re-invoicing across the Group and maintain the related party records. • File electronic and physical documents in an orderly way for quick retrieval and to avoid duplication. • Deliver accurate work and meet deadlines to demonstrate accountability and reliability. • Collaborate with colleagues to maintain a high-service, compliant finance function. • Escalate issues, risks and bottlenecks promptly, with recommended corrective actions. Company Contact: Address: 2nd Street East, Walvis Bay, Erongo, Namibia Walvis Bay, ER, Namibia Phone: 064-2012038 Website: http://manica.com.na

Requirements

• [Minimum Requirements:]
• NQF Level 4 (Matric/Grade 12).
• NQF Level 5 in Accounting, Business Administration or Bookkeeping (added advantage).
• Minimum of 3 years creditors / accounts payable experience (essential).
• Operate Acumatica for invoice processing, vendor maintenance and reporting.
• Apply strong Excel skills (pivot tables, VLOOKUP, reconciliations).
• Maintain high accuracy, attention to detail and sound numeric ability.
• Work to deadlines under pressure and manage competing priorities.
• Communicate professionally with suppliers and internal stakeholders.

Source: Otjizu Jobs admin import