Timekeeper (Fixed Term 12 Month)

Manica Group Namibia (Pty) Ltd

About the role

Positions: 1 | NEIS Category: Semi-skilled | Employment: Full time / Contract | Posted: 09-11-2026 Primary Purpose: To accurately capture, verify and maintain employee hours, attendance, leave and labour allocations within approved procedures and payroll deadlines, and provide basic HR administrative assistance to the Human Resources Officer. Key Performance Areas and Key Responsibilities / Key Duties include and is not limited to: • Process employee hours from Jarrison within payroll deadlines. • Check attendance, timesheets and labour allocations for completeness and accuracy. • Confirm Supervisor approval before processing hours. • Capture approved leave and correct authorised routine errors. • Follow up on missing records and approvals. • Resolve routine queries and escalate disputes, exceptions or unsupported adjustments. • Assist the Human Resources Officer with basic HR administration, including data capturing, document preparation, filing, scanning and record retrieval. • Follow approved timekeeping, leave, payroll and document-control procedures. • Process only complete, supported and authorised information. • Report unauthorised absence and recurring irregularities to the Supervisor. • Maintain accurate, confidential and traceable records. • Demonstrate responsibility and commitment by adhering to the ISO standards to which MGN is certified in all assigned duties. • Accurately capture and retrieve timekeeping, leave and labour-allocation data in Jarrison. • Compare system records with supporting documents and identify routine errors. • Correct authorised errors and escalate unresolved or conflicting records. • Maintain secure, organised electronic records and protect system access. • Provide clear factual guidance on routine timekeeping and documentation requirements. • Communicate discrepancies, missing information and deadlines promptly. • Maintain cooperative relationships with employees, Supervisors, Payroll and the Human Resources Officer. • Assist with routine employee correspondence, forms and HR queries as directed. • Refer disputes, complaints and policy interpretations appropriately. • Apply feedback and remain current on relevant process and system changes. • Plan recurring work around payroll schedules and deadlines. • Maintain orderly timekeeping and HR electronic and hard-copy records. • Track and follow up on outstanding documents and approvals. • Prepare, scan, file and retrieve routine HR documents as directed. • Use company resources responsibly and report risks to timely processing. • Take accountability for accurate, timely work and follow-through. • Demonstrate self-discipline, reliability and professional conduct. • Recognise own strengths and development needs and apply feedback. • Manage time, priorities and emotions constructively. • Adapt to routine changes and seek guidance when needed. • Build respectful working relationships and contribute positively to the team. Company Contact: Address: 2nd Street East, Walvis Bay, Erongo, Namibia Walvis Bay, ER, Namibia Phone: 064-2012038 Website: http://manica.com.na

Requirements

• [Key requirements:]
• Grade 12 or equivalent.
• A relevant payroll, HR or office administration certificate is advantageous.
• At least one year’s relevant timekeeping, payroll, HR or administrative experience.
• Electronic time-and-attendance system experience is advantageous.
• Basic knowledge of timekeeping, attendance, leave and HR administration.
• Basic numeracy, computer literacy and ability to use Jarrison.
• Accurate data capturing, document preparation, filing and recordkeeping.
• Ability to follow procedures, instructions and payroll deadlines.
• Ability to maintain confidentiality and escalate exceptions appropriately.
• Clear written and verbal communication.

Source: Otjizu Jobs admin import